Venue Coordinator - AIHC Conference
The Venue Coordinator is responsible for selection and booking of the conference venue. Ensuring the physical or virtual venue is properly prepared and equipped. This includes liaising with venue staff, confirming room setups, arranging audiovisual and catering needs, and handling last-minute changes.
Responsibilities:
Liaise with venue staff regarding room setup, AV, and catering.
Confirm logistical details such as seating, signage, and accessibility.
Oversee set-up and tear-down at the venue.
Maintain documentation of venue contacts and requirements.
Qualifications:
Required:
Strong organizational and problem-solving skills.
Ability to handle logistics and details.
Desired:
Event management or logistics experience.
Familiarity with AV and catering arrangements.
Understanding of accessibility needs in event spaces.
Location:
Online / Virtual during planning
In person during the conference (Edmonton, AB)
Estimated weekly time commitment:
3-5 hours per week during the planning phase (up to 4 months before the event).
7-9 hours per week in the final 2 months leading up to the conference.
20+ hours during the week of the conference, including potential full-day availability for event promotion and management.
Time commitment estimates are flexible depending on evolving event needs
Planned compensation:
Volunteer position
Desired start date:
Immediately
Term
9 months