Conference Coordinator - AIHC Conference
The Conference Coordinator supports the planning and delivery of the annual conference. This role involves coordinating across different teams, maintaining a planning schedule, and tracking progress on tasks. The Coordinator acts as a central point of organization to ensure that details are aligned and deadlines are met.
Responsibilities:
Maintain a master schedule of conference tasks and deadlines.
Coordinate communication among role leads (venue, marketing, speakers, etc.).
Track completion of tasks and follow up as needed.
Document planning processes and provide updates to leadership.
Assist with logistical problem-solving during the event.
Support reporting and documentation after the conference.
Qualifications:
Required:
Prior experience organizing an event
Strong organizational and multitasking skills.
Ability to coordinate activities across teams.
Good communication and follow-up skills.
Desired:
Prior experience in event coordination or project management.
Familiarity with online project management tools (Notion, Trello, Asana, etc.).
Experience supporting nonprofit or academic events.
Location:
Online / Virtual
Estimated weekly time commitment:
3-5 hours per week during the planning phase (up to 4 months before the event).
7-9 hours per week in the final 2 months leading up to the conference.
20+ hours during the week of the conference, including potential full-day availability for event promotion and management.
Time commitment estimates are flexible depending on evolving event needs
Planned compensation:
Volunteer position.
Desired start date:
Immediately
Term
9 months